The best way to integrate a new member into your company is by creating a clear plan beforehand. It’s essential to be open and honest with both parties’ expectations and set boundaries for what is acceptable behavior. Of course, you want to make sure they feel welcome and comfortable with the environment but allowing too much leeway can lead to mistakes and a lack of motivation down the line.
Have a Proper Introduction
Create a warm, inviting atmosphere that makes the new hire ease and eager to learn from you. Whether your new member is joining your team as an intern or a full-time employee, you should follow this process. As part of their introduction, ask them about themselves to reflect on what led them to join your company and how it will benefit them professionally in the long run.
They might be nervous or anxious because they do not know what to expect, but if you make some small talk with positive reinforcement, then the chances are high that they will feel comfortable around the rest of the group over time.
You may also want to consider taking photos during this introductory meeting as souvenirs for everyone involved. You can also provide them with their employee Mifare cards, making them feel more comfortable and at ease. In most cases, the new employee will be most comfortable with a few familiar faces in their professional life, and it might help them feel more at ease when they are around you guys.
You can also consider allowing your interns to shadow other employees on various tasks to know what they would like to do long-term or just from a personal interest perspective. This way, there is no pressure for them to act as if this experience should radically change who they are as people but instead open some doors down the road.
Again, because everyone has different expectations about how things work around here or why certain team members behave differently than others, let them ask questions before throwing too much information at one another after only meeting once.
Elaborate on the Responsibilities and Expectations
Responsibilities and expectations are the most critical aspects of an employee’s day-to-day life. Without a set of guidelines for how you operate, there can undoubtedly be misunderstandings and miscommunication, which could lead to adverse outcomes such as low productivity or even more significant problems like losing clients.
You want to make sure that each member on your team knows what they are supposed to do every day so that the job gets done correctly and efficiently with minimal mistakes or errors.
Articulate the Business Rules and Regulations
Explain why these specific rules exist and how it benefits everyone involved to follow these procedures/policies. Be clear about specifics but do not overwhelm them.
Do Not Be Overbearing or Overprotective
Do not force people into a meeting or group training sessions if they feel uncomfortable doing so at first; give them time to adjust on their terms before pushing further. Allow employees to learn by observing others’ behavior around the office during the first few days/weeks.
Do not be afraid to ask your new employees for feedback on how they feel about their initial integration into the company or department and adjust accordingly if necessary.
In conclusion, integrating new members into your team requires proper introductions, business rules and regulations, clear communication, and patience.
Image Credits: Gerd Altmann