When hosting any business event – no matter whether it is a product launch, a conference, or a landmark anniversary celebration – you need to see it as a branding opportunity. If you host an impressive and effective corporate event then you can enhance your company’s reputation dramatically. You can go from being a small fish in a big pond to one of the major players in the industry. So, if you are planning on hosting an event in 2022, read on to discover how you can make it one of the best corporate events.
Finding the perfect venue
The first thing you need to do is find the perfect venue. Of course, you need to deal with all the practicalities; is it easy to get to? Does it house the capacity of guests you require? Is it available on your desired date? But aside from this, you also need to consider the vibe and the impression the venue gives off itself. Is it impressive? Is it sophisticated? Will your guests be wowed? Imagine yourself walking into the building to attend the event of another business. How would you feel? This is important because the way attendees view the venue is a direct reflection on your company. It shows the standards you have set yourself and the effort you have gone to. Not only this, but you need to make sure the venue is relevant to your business; your image and your line of work. For instance, a theme park may be an exciting birthday party venue, but it takes the seriousness away from a corporate event (unless you are in the market for children’s toys and other products designed for youngsters).
Impressing your guests
In addition to this, another way to impress is by designing your own menu for the catering. Don’t worry; this doesn’t mean you need to sit at home with a piece of paper and a pen brainstorming ideas. What this means is that you should hire a bespoke catering company. You can work together to come up with unique dishes for the occasion. It is always a good idea to incorporate branding into your food. Name the dishes after your company; incorporate your logo on the cupcakes, and so on and forth.
Of course, you need to impress on a professional front too. If you are hosting a product launch, why not hire award-winning product animators to give a demo of your product? You need to do something like this that is going to be memorable and set you apart from other companies. Promotional products also work incredibly well. From USBs to tote bags, there are so many different types of promotional items that can be given out at events. The key is to make sure you choose something that is going to be useful. You want something that is actually going to be useful. Aside from this, you, of course, need to make sure that the items look good and brand your business well.
Staffing the event
Aside from the points that have already been mentioned, you should also consider hiring an outside company for staffing the event. It looks so much more professional to have trained waiters and waitresses dressed in uniform and serving the guests. Not only this, but you can outsource event managers, bar staff, event hosts and hostesses, and promotional staff. Enlisting a company for staffing gives your corporate event a much more sophisticated and professional feel.
Of course, you could decide to opt for the in-house approach and get all of your employees to work during the event. This depends on the nature of the corporate event you are hosting. If you do decide to go down this route, though, it is imperative that all staff members are fully briefed and prepared for the occasion. After all, they are going to be a presentation of your business and so it is imperative that they represent your company well. You may want to consider investing in training in the build-up to the event.
Final words on planning a winning event for your business
If you can tick the following boxes, then you have the recipe ready for one of the best corporate events! It is important to carefully plan and perfect all of the elements we have mentioned. After all, events are not cheap to plan and so you will want to make sure that all of your efforts and resources do not end up going to waste.
Image Credits: Roché Oosthuizen
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