Whether you are a seasoned project manager, or your boss has tasked you with running some internal projects at work, it can be a challenging process to endure. A project manager is a valuable asset to have, who can take the lead and implement effective changes in the workplace. A project manager is vital to keep the project on track, reduce delays, and ensure it is delivered within the budget. The more projects you run, the more knowledge and experience you will gain. To help get you started, or build on your current knowledge, here are some top tips for running internal projects at work.
Build a team
It is important that you first identify individuals who are valuable, and hold the necessary skills for the project. You should develop a team around you, and put in place good practices to work well together. You should make sure everyone is clear about their roles and responsibilities on the project, who they report to and the preferred means of communication.
Create a strategy
A plan is vital. This will inform everyone on the team of the scope of the project, milestones, deadlines, budget and any other relevant information. Make sure the plan is clear, and you take time to run through it with your entire team. This will reduce the risks of any confusion and setbacks, as well as provide you with the chance to get a fresh perspective from your team and identify potential risks. These can then be dealt with right from the start.
In addition to setting and sharing a plan, you should also make the project expectations, and your expectations as a manager, clear to the whole team. This should be an ongoing process, including during the planning phase, as it will make the project run much smoother. You can hold regular meetings with your team to keep them updated, ensure everyone is on track and meeting the expectations and provide an opportunity to iron out any problems.
Technology, such as business management software, can be the key to a successful project, as it has the power to equip your team with everything it needs, and make processes much smoother, and more efficient. If your technology is up-to-date and set up correctly, it can also reduce risks and levels of human errors. As a project manager, you are not expected to have all the answers, only ensure you are resourceful, so you can also liaise with your IT team to help you utilise the right technology for your project. You can take the help of tools like an eisenhower matrix app to manage projects with efficiency.
Motivate your team
You should lead by example, and take proactive steps to motivate your team. Projects can be challenging, which can be hard on team morale. When things get difficult, you should endeavour to make your team feel valued, and provide them with the help and support they need. If you neglect your team, efficiency and productivity will slip, and you risk not meeting the project deadlines.
Managing an internal project can be a challenge, but with the right knowledge and tools, you can equip yourself for a successful project.
Image Credits: Karolina Grabowska